FacilityPoint^TM Overview

FacilityPoint is a revolutionary electronic use permit processing and tracking system that eliminates paper and phone communications, allowing for thorough, automated processing and scheduling in real time, with instant views of facility availability, special rules for occupants, and much more.

An effective, money-saving administrative management solution for today's California public school districts, FacilityPoint is a Microsoft^® SharePoint^® add-on solution that centralizes all facility data within one place, allowing maintenance, food service, custodial, and administration staff access to all pertinent information instantly, reducing phone traffic and delivering savings in labor, supplies and allocated funds that are not just measurable but significant.

Thorough, detailed, easy to use, FacilityPoint is the cost-saving tool designed especially to deliver an enterprise-wide solution to streamlining use permit handling, giving key staff members more time to conduct their business, and safeguarding the vital administrative attention and precious funds needed to keep our public schools going strong.

What Does It Do?

FacilityPoint^TM Delivers:

• An effective, turn-key solution to streamline the facility use permit approval process.
• Real time schedules, reporting, history, equipment and furniture requests, document management and tracking that keeps you informed, all within a centralized program.
• Web-based, automated processes for accurate facility use permit application processing within minutes.
• A paperless, environmentally friendly management tool with customized fields adaptable to your every situation.
• Convenient service - giving public groups a quick, no-hassle way to initiate use permits via the Web, upload insurance and other documents, as well as check the status of submitted requests.
• Customizable, automated calculation of fees based on facility schedules and school preferences.
• Customizable fields for facility information and legal notices.
• Support for up to six classes of users with associated use fees (commercial use permits vs. non-profit use permits), and minimum time bookings.
• Permit request notices and status updates via e-mail to selected personnel.
• Managed services. FacilityPoint is backed by professional consulting services that put SectorPoint's expertise and knowledge base at your disposal for product customization, ongoing technical assistance, training, whatever your need.
• Licensing options that fit your budget.

How Does It Work?

Below is an illustration of a typical permit approval process. An online request is submitted from a public group to use a school site facility, such as an athletic field. Once the site approves the request, it is forwarded to the administrative services office for the purpose of determining any charges, securing insurance endorsements and determining the eligibility of the group requesting the use. If approved, the administrative services office sends out notification to custodial services, food services, security, or other personnel where necessary.

Lastly, any applicable charges to the outside groups are automatically submitted to the accounts receivable department for billing. The entire process is completed electronically via a Web and email interface-- so the learning curve for employees involved in the approval process is not steep at all.

System Requirements

• Operating System:
  Microsoft Windows Server 2003/2008, all editions
• Dual 2.5Ghz processors or greater
• 4GB Memory
• NTFS formatted partition with 3Gb of free space
• Microsoft Windows SharePoint Services 3.0
• Microsoft .NET Framework 2.0 or 3.0
• Browser:
  Microsoft Internet Explorer 6 or greater for advanced administration features.
   

Licensing

We offer two FacilityPoint^TM licensing models:

1. One-Time Server License Fee. Your organization can purchase a FacilityPoint^TM server license for a one-time license fee. Under this model, the software is installed on hardware that your IT Department provides. We typically perform the installation and initial configuration for the IT Department, which we offer at a fixed cost plus any travel costs. The initial configuration fee includes two days of consulting (so that we can gather the necessary configuration information for the out-of-the-box permit approval process) and one day of training.
2. Annual Subscription Fee. Under the annual subscription model, your organization pays a one-time setup fee of for the initial configuration and an annual license fee (subscription fee), which includes hosting on hardware that we provide.

In addition to the license fee, we offer professional consulting services which can be used for product customization, ongoing technical assistance, and training. Our consulting services are billed on a time and materials basis, through the use of a consulting retainer.